The following Freedom forms trigger a transfer of foundation data from ADP Freedom to HR.net, if the Automatic Sync of Foundation Data option has been set on the Client HR Setup form.
Refer to the What Foundation data is shared with HR.net topic for more information on how the different types of data is transferred.
|
Data type |
ADP Freedom form |
ADP Freedom data |
|
Business Unit |
Company -> Business Units -> BU Details |
Business Unit Code Business Unit Name |
|
Cost Centre |
Company -> Company Setup -> Lookups -> Enterprise Lookups -> Cost Centre |
Cost Centre Code Cost Centre Name GL Business Code (optional) |
|
Company |
Company -> Company Setup -> Company -> Company Details Company -> Company Setup -> Company -> Company Tax Office |
Company Code Company Name Effective From Effective To (optional field) Employer’s PAYE ref |
|
Earnings |
Payroll Company Earnings are maintained within the Company -> Company Setup -> Earnings -> Earnings Definition |
Earnings Code Earnings Description Effective From Effective To (optional field) |
|
Deductions |
Payroll Company Deductions are maintained within the Company -> Company Setup -> Deductions -> Employee Deduction |
Deduction Code Deduction Description Effective From Effective To (optional field) |
|
Pension Schemes |
Company -> Company Setup -> Company -> Pension Schemes |
Scheme Code Name |
|
Pension Scheme Deductions |
Company -> Company Setup -> Deductions -> Employee Deduction |
Pension Scheme Pension Scheme Code Description Effective from Effective To (optional field) Amount (optional field) Percentage (optional field) |
|
Pay Group |
Company -> Company Setup -> Pay Group -> Pay Group Details Company -> Company Setup -> Pay Group -> Pay Group Controls Company -> Company Setup -> Pay Group -> Setup Pay Calendar Company -> Company Setup -> Pay Group -> Maintain Pay Calendar |
Pay Group Code Description Frequency Effective from Effective To (optional field) Automatic Standard Pay (optional field) – once the pay group controls have been configured Description (optional field) – when a Pay Calendar has been created the open month will be set as the current period in HR.net |
|
Pay Calendar
|
Company -> Company Setup -> Pay Group -> Setup Pay Calendar Company -> Company Setup -> Pay Group -> Maintain Pay Calendar Payment -> Payroll Processing -> Payrun Control -> Payrun Set-up |
Description To Status Payrun Cutoff Date (optional field) – to prevent changes being made when the pay group is locked this date will be passed to HR.net. |
|
Pay Group Earnings |
Company -> Company Setup -> Earnings -> Pay Group Earnings |
Pay Group Code Earnings Code – this is the earning code as defined in earnings definition Disallow subsequent allocation to employees? - will prevent the deduction from being assigned to employees who do not have the earning assigned |
|
Grades |
Company -> Grades -> Grade Details |
Grade Code Grade Description Comments (optional field) |
|
Business Locations |
Company -> Company Setup -> Lookups -> Enterprise Lookups -> Business Location |
Location Code Name Phone no (optional field) Fax no (optional field) Address 1 Address 2 (optional field) Address 3 (optional field) Town/City County (optional field) Postcode (optional field) Country |
|
Shift Patterns |
Company -> Shift Pattern -> New Company -> Shift Pattern -> Details Company -> Shift Pattern -> Work Times |
Shift Code Description Comments ContractPeriod - hard coded to“Week” for every shift pattern sent. ContractUnit - hard coded to “Hours” for every shift pattern sent. Weekly Scheduled Hours DaysInPattern - derived as “Shift_Patten.Pattern_Weeks * 7” for every shift pattern sent. Work starts On (i.e. start day of shift) Work finishes On (i.e. end day of shift) Work starts at (i.e. start time of shift) Work finishes at (i.e. end time of shift) Working Hours - derived as “shift_work_times.work_end_time – shift_work_times.work_start_time” for every period sent. Working Days - derived as - the shift_weighting_amt divided by the total working times in the work time records, multiplied by each work time duration, The total of all of these must equal the shift_weighting_amt therefore the last work time value is the remainder as, due to rounding, it will not always equal the shift_weighting_amt. |
Note: Within Freedom, the assignment of a business unit to employees is used to control security access for users. The business unit structure within Freedom does not match the Company structure (Company, Division, Department, Team and Sub Team) within HR.net.
As employee data is changed within HR.net a method of assigning the business unit to an employee is required. This is achieved by assigning the employee a Payroll Security Group within HR.net via specific workflows\maintenance screens.